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Advantages
of Business Records: Full Service Records Management
- Immediate emergency access is available
- Allows clients to control access to their confidential information
- Generates a specific inventory of records
- Creates increased security with off-site storage
- Eliminates use of wasted office space
- Provides a worry free service to allow employees to focus
on their core business and daily responsibilities
- Eliminates the risk of employees being injured lifting boxes
- Gives client specific control over records through authorized
access
- Always have access to original documentation
- Organized retrieval of files and storage containers
- Guaranteed prompt service for pick-ups and retrievals
- Significant cost savings for off-site storage vs mini or
self storage and moving companies
- Fire and security protection inside the Record Center
- A positive climate environment for your records
Disadvantages
of Mini-Storage/Self-Storage Centers and Moving Companies
- Lack professional full-service security monitoring
- No smoke detectors or fire sprinklers
- More costly for company to retrieve records
- Risk of hurting employees when asking them to lift boxes
or sift through records
- Takes employees away from their core responsibilities to
locate hard copy
- Mileage costs reimbursement for employees when traveling
- No knowledge of what is stored next to you (i.e. flammable
or explosive material)
- No disaster relief plan
- Hazardous conditions for your records
- Increased risk of potential harm for employees alone at the
Mini-Storage unit
- Lack of room and space to systematically organize your records
- Extreme temperature and dust conditions, along with insect
infestations
- Risk of moisture seeping into records and causing damage
- Technical challenges getting into unit
- Difficulty finding records, and sometimes being unable to locate
them at all
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