Records Storage and Management

Getting Started

• First, we gain a clear understanding of your records management goals and then design a plan to achieve them.

• Our account executives guide you in preparing your records storage, while also helping you to determine the most effective way to use our retrieval options and delivery services.

• Customer service is local and ready to help you via email, telephone or fax. Our employees are trained, experienced, and bonded. We build a long-lasting relationship with our clients.

State of the Art Records Center

Located in the heart of Huntsville, our state of the art Records Centers store all boxes on a high-density racking system. Boxes are bar-coded, scanned, and individually tracked. We can locate your box or file when you need it.

Protecting Your Records

Each Records Center is monitored by a heat detection system, motion detectors, and an alarm system. Smoke detectors are located throughout the buildings. The facilities are secure with controlled access.

Eliminate Your Risks While Saving Money

Business Records eliminates your risks. Storing your information off-site will increase your record security in the event of a potential disaster. Create organization, and free up valuable employee time searching for records. Valuable office space once used for storage can become an important work area. Impact your bottom line by utilizing an economical solution: Off-site record storage and management, with Business Records.

Climate Control

Climate controlled storage is available for X-ray or other records requiring temperature maintenance.

100% Confidentiality and HIPPA Compliant

• Neither Record Center has outside identification, providing our customers even greater location security. All documents, records, and boxes held within our Centers are held 100% confidential.
• Controlled access allows you to determine who has access to your records and when.
• We understand the HIPPA requirements of keeping your patients' information private and secure. Business Records offers immediate security and privacy once your records are in our system.

Client Services Include:

• Secure Record Storage
• Barcode Tracking
• A.M. and P.M. File or Box Delivery to Your Door
• 24-hour Emergency Delivery
• Open Shelving Storage
• File Indexing
• Purge/Pack and File Re-location
• Specialized Reports
• Confidential Document Destruction
• Storage Boxes Available in 1.2 Cubic Foot Size
• File Fax Delivery/STAT Fax
• HIPPA Compliant

Record Storage Options

Clients may store records in their own boxes or those that we supply to the customer. Open shelving storage is also available. File tracking, known as indexing is an additional option.

Examples of Records Stored:

• Medical Files
• Patient Charts
• Medical X-rays
• Business Records
• Financial Records
• Customer Records
• Drawings and Blueprints
• Long and Short Term Archive Material
• Legal Records and Case Files
• Governmental Documents
• Invoices and Receipts
• Banking Documents and Actual Transactions
• Anything Valuable to Your Organization

Secure Document Destruction

Every industry has various time frames required by the government upon which it must retain hard copy records. Business Records helps you to track your retention schedules until a company deems a box of records is ready for permanent destruction. You simply sign a written form and your records will be destroyed.

Document destruction is available to clients with records storage within Business Records or clients who would like to use our service on a per project basis. Please contact us for a quote at info@bizrecords.com.

Consultation

Contact Business Records for a no obligation consultation.

Discover how record storage and management with Business Records can save your company time and money.